Call for Workshops and Tutorials

The 2019 IEEE Symposium on Visual Languages and Human-Centric Computing (VL/HCC) invites proposals for workshops and tutorials to be held in conjunction with the symposium. VL/HCC 2019 workshops are small meetings intended to foster discussion in an area related to the symposium. Tutorials allow conference attendees to expand their knowledge by introducing researchers to emerging areas or new technologies, or providing an overview of the state of the art in an existing research area. Workshops and tutorials should be on topics related to the conference, such as (but not limited to) end-user programming, visual programming, domain-specific languages, software visualization, and CS education.

Prospective workshop and tutorial organizers must submit a proposal package, which will be reviewed by the Workshops and Tutorials chairs, and may either be accepted or rejected. The preferred format for workshops and tutorials is either a half day or full-day standalone session. However, we are also happy to consider alternative or experimental topics and formats. If the workshop/tutorial is accepted, then both the symposium organizers and the workshop/tutorial organizers will publicize the event to help ensure that it draws a sufficient number of attendees. Please note that an accepted workshop/tutorial may be cancelled due to low registration if the number of participants (including the organizers) is less than twelve.

Please send proposals by email directly to the Workshops and Tutorials chairs, Craig Anslow and Scott Fleming by Friday, March 29, 2019. Decision notifications will be sent by Monday, April 15, 2019 at the latest.

Instructions for Workshop Proposals

The workshop proposal package must contain:

  1. A summary sheet for the proposal that lists
    1. the title of the workshop
    2. the names, contact information for all organizers (one organizer should be highlighted as the contact for the workshop chairs)
    3. the organizers’ backgrounds
    4. the URL to a preliminary workshop web page (this page need not be final at submission time but should provide current status information if accepted).
  2. A description of the topic and rationale for the workshop, including a brief description of why the workshop will be relevant to VL/HCC attendees

  3. A detailed plan for carrying out the workshop, including
    1. the method for soliciting position papers from potential attendees
    2. the method for selecting attendees from submitted position papers
    3. an approximate schedule for the workshop
    4. a brief description of any post-workshop activities (e.g. curating a journal special issue).

  4. A Call for Participation document (500 words or less) that can be used to advertise the workshop on mailing lists, the VL/HCC web site, etc.

We strongly recommend that organizers plan their workshop to encourage interaction among the attendees and avoid structuring the workshop as a long series of individual paper presentations. Note also that workshops are not courses where an instructor teaches the attendees (see Tutorials below for this instead).

Instructions for Tutorial Proposals

Prospective tutorial instructors must submit a tutorial proposal package, which will be reviewed by the Workshops and Tutorials chairs and may either be accepted or rejected. If the tutorial is accepted, then both the conference organizers and the tutorial instructors will publicize the tutorial to ensure that a sufficient number of attendees will choose to attend the tutorial. The tutorial package must contain:

  1. A course abstract of at most 500 words that lists
    1. title
    2. instructor(s) name and affiliation
    3. course duration
    4. a description of the benefits that attendees will receive from this course, the features of the course, and background on the instructor(s)
  2. Feel free to use bulleted lists in the abstract as needed.

 This abstract will be used to advertise the tutorial if it is accepted.
  3. A course description of 1–4 pages. This should contain
    1. proposed duration of the tutorial (half day or full day, though shorter tutorials could also be proposed)
    2. learning objectives
    3. justification: Why will this tutorial be of interest to the VL/HCC community?
    4. content: Describe in detail the material that will be covered
    5. presentation format and schedule: Describe in detail the format of the presentation and how it will be organized.
    6. tutorial history: Describe the history of the tutorial, if any.
    7. audio/visual needs: Describe any technology that you will need in order to present your tutorial. We should be able to provide a projector, screen, and some form of computer audio system. Be sure to mention any needs beyond that set of equipment.

Important Dates

All deadlines are by the end of the day Anywhere on Earth.

Track Event/Deadline Date(s)
Workshop/Tutorial Proposals Submission Deadline Fri 29 Mar
Workshop/Tutorial Proposals Decision Notifications Mon 15 Apr
Papers Abstracts-Only Requested ASAP Extended!
Papers Submission Deadline Mon 6 May Extended!
Papers Initial Review Period Tue 7 May – Fri 24 May
Papers Initial Discussion Period Sat 25 May – Thu 30 May
Papers Preliminary Notifications Fri 31 May
Papers Author Response Period Fri 31 May – Fri 7 June
Papers Author Responses Deadline Fri 7 June
Papers Final Review Period Sat 8 June – Fri 14 June
Papers Final Decision Notifications Mon 17 June
Showpieces Submission Deadline Fri 28 June
Showpieces Decision Notifications Mon 8 July
Graduate Consortium Application Deadline Sun 7 July Extended!
Graduate Consortium Decision Notifications Mon 8 July
All Tracks Camera-Ready Deadline Fri 12 July
All Tracks VL/HCC 2019 Symposium Mon 14 Oct – Fri 18 Oct