Call for Showpieces

Showpieces offer an interactive opportunity to show off your ideas or accomplishments to the VL/HCC community. Formerly called “posters and demonstrations”, the category has expanded to also include videos, downloadable apps, handouts, electronic devices, physical prototypes, or any other artifacts that facilitate meaningful interactions with other conference attendees.

Important Dates

Topics and purpose of showpieces

A broad range of topics are appropriate for showpieces. The following non-exhaustive list illustrates the possibilities:

Showpieces can help accomplish many goals, such as:

Submitting a showpiece

Each submission will consist solely of a PDF file, following standard IEEE Conference Proceedings format. The PDF must have up to 2 pages in length, plus up to 2 additional pages containing only acknowledgements and an appendix of only figures, plus unlimited pages for references. In addition to the title, abstract and author list, a submission must contain the following information (although it is not necessary to explicitly structure the submission as such):

  1. Abstract
  2. Content and claims – Describe the technical content of a showpiece, such as a research result, an effort to integrate research with education, an existing product, etc. Include any claims or conclusions which follow.
  3. Relevance – Explain why this content will be of interest to the VL/HCC community, highlighting any novelty.
  4. Presentation – Describe how the showpiece will be presented, for example, in a video, poster, app, or device.
  5. References are not required but may be included if doing so helps to communicate the topical content, claims, novelty, or relevance.

Note: the submission is not the showpiece. The showpiece itself does not need to be submitted, nor does it need to exist when the PDF is submitted. For example, if the showpiece will be a video, then the video does not need to be submitted with the PDF. If the showpiece does not yet exist, Part 4 of the PDF should simply explain what showpiece will be created to present the relevant content.

Submissions are due by Friday 28th June 2019 and should be done through the EasyChair system at

Reviewing — publishable vs. non-publishable

Non-publishable submissions will be reviewed based on two criteria:

Submissions accepted as non-publishable submissions will not be included in the proceedings.

The publishable showpieces category is a venue for peer-reviewed, archival quality papers. Specifically, publishable submissions will be reviewed based on the criteria above as well as the following:

Thus, publishable submissions should be at an appropriate standard to be included in the conference proceedings as archival papers. They should make standalone contributions that are intelligible even in the absence of the actual showpiece.

Submitters may opt to have publishable submissions omitted from the proceedings, in case they wish to avoid any possibility of a prior-publication issue with a future archival publication. If this is the case, please email the showpieces chair.

If a submission fails to meet the criteria for publication, but could be accepted as a non-publishable submission, then we may suggest switching the submission to be non-publishable. For example, a submission presenting work that already will be appearing elsewhere in the main conference would be a reasonable non-publishable submission, but it might not meet the novelty criterion required for a publishable submission.

Publication and presentation

Publishable poster submissions that are accepted to be included in the VL/HCC proceedings will appear on the IEEE Xplore Digital Library website, provided that at least one author registers for the conference and that the camera-ready copy is submitted by Friday 12th July 2019.

The VL/HCC program will include one showpiece session. During this session, showpieces will be presented in a large room simultaneously by many different presenters, with each presenter allocated a specific assigned space for presenting a showpiece. Internet connectivity, chairs, and table space will be available, as well as wall or easel space for hanging a poster. Showpiece presenters are expected to bring all other materials and equipment required, including any computer hardware required for presenting the showpiece. In addition, showpieces’ authors will have time during the main conference to advertise their work. This will allow them to give wide visibility to their work and also to motivate VL/HCC participants to attend their demonstration.

For further information

Contact the Showpieces Chairs at



VL/HCC 2019 Important Dates

All deadlines are by the end of the day Anywhere on Earth.

Track Event/Deadline Date(s)
Workshop/Tutorial Proposals Submission Deadline Fri 29 Mar
Workshop/Tutorial Proposals Decision Notifications Mon 15 Apr
Papers Abstracts-Only Requested ASAP Extended!
Papers Submission Deadline Mon 6 May Extended!
Papers Initial Review Period Tue 7 May – Fri 24 May
Papers Initial Discussion Period Sat 25 May – Thu 30 May
Papers Preliminary Notifications Fri 31 May
Papers Author Response Period Fri 31 May – Fri 7 June
Papers Author Responses Deadline Fri 7 June
Papers Final Review Period Sat 8 June – Fri 14 June
Papers Final Decision Notifications Mon 17 June
Showpieces Submission Deadline Fri 28 June
Showpieces Decision Notifications Mon 8 July
Graduate Consortium Application Deadline Sun 7 July Extended!
Graduate Consortium Decision Notifications Mon 8 July
All Tracks Camera-Ready Deadline Fri 12 July
All Tracks VL/HCC 2019 Symposium Mon 14 Oct – Fri 18 Oct