Call for Showpieces

Important Dates:

Submission by email	Friday 3 June 2016
Notification of final decision	Friday 24 June 2016
Camera-ready deadline	Friday 8 July 2016

Showpieces offer an interactive opportunity to show off your ideas or accomplishments to the VL/HCC community. Formerly called “posters and demonstrations”, the category has expanded to also include videos, downloadable apps, handouts, electronic devices, physical prototypes, or any other artifacts that facilitate meaningful interactions with other conference attendees.

Topics and purpose of showpieces

A broad range of topics are appropriate for showpieces. The following non-exhaustive list illustrates the possibilities:

Current research in progress
Results presented in the main VL/HCC conference
Results already presented at another conference or published in a journal
Existing commercial products and/or services
Efforts aimed at integrating research into education
Efforts aimed at commercializing research

Showpieces can help accomplish many goals, such as:

Helping graduate student presenters to meet faculty from other universities
Demonstrating to industry sponsors that a specific line of research has practical applications
Building community interest in a novel way of approaching a research topic
Showcasing products or services available for sale
Starting conversations that could lead to new collaborations

Submitting a showpiece

Each submission will consist solely of a 2-page PDF file, following standard IEEE Conference Proceedings format. In addition to the title, abstract and author list, a submission must contain the following information (although it is not necessary to explicitly structure the submission as such):

Content and claims – Describe the technical content of a showpiece, such as a research result, an effort to integrate research with education, an existing product, etc. Include any claims or conclusions which follow.
Relevance – Explain why this content will be of interest to the VL/HCC community, highlighting any novelty.
Presentation – Describe how the showpiece will be presented, for example, in a video, poster, app, or device.

Note: the submission is not the showpiece. The showpiece itself does not need to be submitted, nor does it need to exist when the 2-page PDF is submitted. For example, if the showpiece will be a video, then the video does not need to be submitted with the PDF. If the showpiece does not yet exist, Part 4 of the PDF should simply explain what showpiece will be created to present the relevant content.

Submissions are due by Friday 3rd June 2016, and should be emailed as an attachment to vlhcc.showpieces@gmail.com with ‘VLHCC 2016 Showpieces Submission’ in the subject line. The email should specify one of the following two options:

1. “This is a publishable submission”

2. “This is a non-publishable submission”

Your option affects how the 2-page PDF is reviewed and published (as explained below). If an option is not specified, the submission will be reviewed as publishable by default.

Reviewing — publishable vs. non-publishable

Non-publishable submissions will be reviewed based on two criteria:

(a) relevance and interest to the VL/HCC community

(b) intelligibility of the submission.

Submissions accepted as non-publishable submissions will not be included in the proceedings.

The publishable showpieces category is a venue for peer-reviewed, archival quality papers.

Specifically, publishable submissions will be reviewed based on the criteria above as well as the following:

(d) significance

(e) validity of any claims or conclusions stated.

Thus, publishable submissions should be at an appropriate standard to be included in the conference proceedings as archival 2-page papers. They should make standalone contributions that are intelligible even in the absence of the actual showpiece.

Submitters may opt to have publishable submissions omitted from the proceedings, in case they wish to avoid any possibility of a prior-publication issue with a future archival publication. If this is the case, please email the showpieces chair.

If a submission fails to meet the criteria for publication, but could be accepted as a non-publishable submission, then we may suggest switching the submission to be non-publishable. For example, a submission presenting work that already will be appearing elsewhere in the main conference would be a reasonable non-publishable submission, but it might not meet the novelty criterion required for a publishable submission.

Publication and presentation

Publishable poster submissions that are accepted to be included in the VL/HCC proceedings will appear on the IEEE Xplore Digital Library website, provided that at least one author registers for the conference and that the camera-ready copy is submitted by Friday 15th July 2016.

The VL/HCC program will include one showpiece session. During this session, showpieces will be presented in a large room simultaneously by many different presenters, with each presenter allocated a specific assigned space for presenting a showpiece. Internet connectivity, chairs, and table space will be available, as well as wall or easel space for hanging a poster. Showpiece presenters are expected to bring all other materials and equipment required, including any computer hardware required for presenting the showpiece.

For further information

Contact the Showpieces Chairs at vlhcc.showpieces@gmail.com (please mention “VL/HCC 2016 Showpieces Question” in the subject line).